PRIVACY NOTICE FOR EASTBOURNE CHESS CLUB

This Privacy Notice is issued to all members of Eastbourne Chess Club.

Why do we have a Privacy Notice?

The General Data Protection Regulations (GDPR) 2016/679 is a regulation in EU law on data protection and privacy for individuals within the European Union. The GDPR aims primarily to give control over their personal data to citizens and residents. It takes effect from 25 May 2018.

In order to comply with the GDPR we set out below why we require data on members, what we do with it and how we protect it.

What personal data is collected by Eastbourne Chess Club?

The data collected includes members’ names, addresses, telephone and email contact details.

For some members additional data may be collected to assist with the administration of the Club, in teaching members and juniors and seeking Disclosure and Barring Service (DBS) checks.

The English Chess Federation and the Mid Sussex Chess League may also request details on members and their eligibility to play.

Individual results from internal competitions and matches will be forwarded for grading and league purposes.

In order to comply with the GDPR we set out below why we require data on members, what we do with it and how we protect it.

What is this personal data used for?

We use members’ data for administration of your membership; communication of club business and the organization of events. We collect data on results as required by the Mid Sussex Chess league and the English Chess Federation.

Who is your data shared with?

We provide your data to members of Eastbourne Chess Club to facilitate the playing of chess. Details may also be passed to chess clubs and the Mid Sussex League in connection with chess competitions.

For grading and record purposes data may also be passed to the English Chess Federation.

Where does this data come from?

Data is provided by members when they join the club and during their period of membership.

How is your data stored?

Data is stored electronically and in paper form.

Who has access to our data?

The Chair and Secretary of the Club have access for administrative purposes.

Team captains have access for team selection purposes and for arranging matches.

The Competition Controller has access for internal competition purposes.

Members have access for chess purposes only.

What is the legal basis for collecting this data?

Eastbourne Chess Club collects personal data neccessary for the purpose of its legitimate interests as a membership organisation and as a participant in the internationally recognised, regulated and competative game of chess.

For some data we have a legal obligation to maintain records.

How you can check what data we have about you?

Please contact the Club Secretary.

Do we collect any special data?

We do not collect any special data as defined by the GDPR.

How can you ask for data to be removed, limited or corrected?

Please contact the Club Secretary if you wish to reove data, make changes, or limit its use.  We will do all we can to meet your request.

How long do we keep your data for?

PWe retain data on members for 10 years after their resignation or death.

The member or next of kin, when a member has dies, may request us to delete records and we will do this if it is possible within the Mid Sussex League and English Chess Federation rules.

For certain administrative data we will comply we will comply with legal requirements for retention of data.

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